Share your calendar with someone

Important: Use caution when sharing your calendar and choose what others can access. Anyone with full access permissions to your calendar will be able to:

• respond to invitations

• create and edit events

• share your calendar with others

• receive emails about changes to your calendar

• delete your calendar

Share your calendar

You can share any calendar you created, and you can set different access permissions for each calendar. Learn how to create a new calendar.

Share a calendar with specific people

1. On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.

2. On the left, find the “My calendars” section. To expand it, click the Down arrow

3. Hover over the calendar you want to share, and click More and then Settings and sharing.

4. Under “Share with specific people,” click Add people.

5. Add a person’s or Google group’s email address. Use the drop-down menu to adjust their permission settings. Learn more about access permissions.

6. Click Send.

7. The recipient will need to click the emailed link to add the calendar to their list. Learn how to add someone else’s calendar.

Tip: To share a calendar that you don’t own, you need to ask the owner to give you “Make changes and manage sharing” permission.

Share a calendar with the public

1. On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.

2. On the left, find the “My calendars” section. To expand it, click the Down arrow.

3. Hover over the calendar you want to share, and click More and then Settings and sharing.

4. Under “Access permissions,” select Make available to public.

5. Next to “Make available to public,” choose the level of access you want to give in the drop-down menu. Learn more about access permissions below.

Tip: The only way to let people who don’t have Google Calendar find your calendar is to make it public. Learn more about sharing publicly.

Share a calendar with everyone in your organization

If you use Google Calendar through your work, school, or other organization, you’ll find the option to make your calendar available for everyone in your organization under “Access permissions.” Learn more about access permissions below.

How this setting works

• People in your organization can find your calendar.

• People outside your organization won’t be able to find your calendar.

• If you invite someone outside your organization to a meeting, they can find information about the meeting.

• When you share your Calendar with everyone in your organization, you can choose between "See only free/busy (hide details)" or "See all event details."

Control access to your calendar & individual events

Understand permission settings for shared calendars

When you share your calendar with someone, you can choose how they find your events and if they can make changes like adding or editing events.

Access permission	What others can do
See only free/busy (hide details)	Check when your calendar is booked and when it has free time, but not the names or details of your events.
See all event details	Find details for all events except for the following: Details of events marked as private aren't visible. Guest list of events without "See guest list" permission isn't visible. Find the time zone setting for the calendar. Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.
Make changes to events	Find details for all events, including private ones. Add and edit events. Restore or permanently delete events from the calendar’s trash. Find the time zone setting for the calendar. Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.
Make changes & manage sharing	Find details for all events, including private ones. Add and edit events. Restore or permanently delete events from the calendar’s trash. Find the time zone setting for the calendar. Change sharing settings. Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up. Permanently delete the calendar.

Tips

• If your account is managed through work or school, your account’s admin may have limited or turned off permission settings. To learn more, contact your admin.

• Events from Gmail that have the “Only me” visibility setting aren’t visible to anyone you’ve shared your calendar with, even people with “Make changes” access, unless you change the sharing settings for the event or the default setting for events from Gmail. Learn more about events from Gmail.

“Access permissions” & “Share with specific people” settings

In your shared calendar’s settings, you can set general “Access permissions” and “Share with specific people’’ permissions. Between both, the broader permission is applied to specific people.

For example, if you make a calendar available to the public and select “See all event details,” and then you share the calendar with a specific person and select “See only free/busy,” that person will still be able to find all your event details.